mms holiday let management
Expert letting & Holiday Let Management for your holiday accommodation & short term rentel accommodation.
ABOUT US
At MMS Managed Services Ltd, we understand the challenges that weigh on property professionals within the holiday let & Serviced Accommodation sector – unreliable contractors, dissatisfied customers, properties falling into disrepair, and stretched teams struggling to deliver. That’s why our ethos is built around protecting what matters most: the four partners at the heart of every service we deliver – Customer, Client, Property, and Team. Putting people first, safeguarding assets, and empowering staff, we don’t just fix problems; we prevent them. Whether it’s ensuring your properties are impeccably maintained, customers feel valued, or your team is supported to perform at their best, we create seamless solutions that bring lasting value. With MMS, you gain more than a service provider – you gain a trusted partner dedicated to keeping all four pillars strong, so your business can stand at the forefront of excellence.
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Faq's
What are the charges? (e.g. set-up fee, commissions, photography, inspection fees, annual charges, VAT)
We believe in transparent pricing. Our standard charges usually include a commission on each booking and, if requested, a one-time fee for professional photography. Any optional services—like brochure design or property inspections—are clearly itemized. All fees include VAT (where applicable). We’ll provide a detailed breakdown before you sign so you know exactly what to expect.
What services are included in the price?
Our management fee typically covers: • Listing creation and marketing across major holiday rental platforms • Guest communication (inquiries, bookings, check-in/out) • Coordination of cleaning and maintenance • Regular property inspections • 24/7 emergency support for guests We can also arrange extra services (e.g., welcome packs, mid-stay cleans) depending on your needs.
How long is the contract?
Our contracts are flexible. Many owners choose a 12-month term, but we’re happy to discuss shorter or longer durations based on your preferences. We want to find a commitment length that works for you.
Is there a cost if I terminate the contract early?
We aim to be fair and transparent. If you need to end your contract before its expiration, any applicable fees are handled on a case-by-case basis. We’ll work with you to find a reasonable solution.
When will I be paid?
We process owner payouts on a monthly basis (or after each guest stay, depending on your preference). Once we deduct our management fee and any agreed-upon expenses, the remaining balance is transferred directly to your account. We’ll provide a clear statement for every payout.
How will you market my property? (Websites, social media, PR, etc.)
We take a multi-channel approach to marketing. Your property will be featured on top holiday rental websites, and we’ll also utilize social media campaigns, targeted email marketing, and local advertising or PR where appropriate. Our goal is to maximize visibility and bookings.
What income/occupancy rate do you anticipate? (20 to 30 weeks per annum is the average.)
Occupancy depends on factors like location, seasonality, and property features. We use market data and past performance to estimate realistic occupancy targets, often aiming for 20–30 weeks per year or more. We’ll discuss specific projections with you once we’ve assessed your property.
How often do you price the rental?
We monitor demand and market trends continuously. Our dynamic pricing strategy adjusts rates based on season, local events, and booking pace, helping to maximize both occupancy and revenue throughout the year.
Am I free to use my cottage as I wish, and can I also use other agents?
Yes, you can absolutely reserve the property for personal use. We just ask you to provide us with advance notice so we can block out those dates. Regarding multiple agents, we typically recommend exclusivity to avoid double-bookings and confusion, but we can discuss arrangements that fit your situation.
Do you require exclusivity as the only letting agent?
We generally work on an exclusive basis to streamline bookings and ensure consistent communication with guests. However, if you prefer a non-exclusive arrangement, we can explore flexible terms.
How quickly will my property be live on your website and available for bookings?
Once we have all necessary information—photos, descriptions, rates, and availability details—we can usually have your property live within 5–7 business days. We strive to get you up and running as quickly as possible.
Will you take pictures? Is there an extra cost? Who owns the copyright?
Professional photography can be included as part of our onboarding service or offered at a one-time fee. We typically share usage rights with you so both parties can use the images for marketing purposes. We’ll clarify ownership and usage in the contract.
How are enquiries and emergencies dealt with? Is there a 24/7 contact?
We have a dedicated team available 24/7 to handle emergencies and guest queries. Our goal is to respond promptly to all enquiries—whether by phone, email, or direct booking platform messaging—ensuring guests feel supported throughout their stay.
Do you charge guests a booking fee?
We may include a small administrative or booking fee for guests, which helps cover our operational costs. This is always transparent and itemized in the total booking cost so guests know exactly what they’re paying for.
How will you create a 5-star guest experience at my holiday home?
We focus on every detail—from cleanliness and well-stocked amenities to responsive guest communication. We also encourage feedback and continuously improve our processes to ensure each stay meets (or exceeds) guest expectations. Personalized touches like welcome hampers can also be arranged.
How do you handle guest feedback, complaints, and damage?
We actively request and review guest feedback after each stay. If a complaint arises, we address it immediately, coordinating any necessary maintenance or repairs. For damage, we manage claims through security deposits or insurance, keeping you informed every step of the way.
What makes your service different from other property managers?
Our commitment to personalized service, attention to detail, and proactive communication sets us apart. We build strong relationships with both owners and guests, often going the extra mile—like organizing special surprises for anniversaries or birthdays. This level of care helps boost guest satisfaction and repeat bookings.
Will you send me regular performance reports for my property?
Yes. We provide monthly or quarterly performance updates outlining occupancy rates, revenue, upcoming bookings, and guest feedback. This keeps you informed about how your property is performing and where we can optimize further.
Do you employ your own cleaners or outsource? How do you ensure cleaning quality?
We partner with a trusted team of professional cleaners who understand our high standards. Wherever possible, we assign the same cleaners to each property for consistency. We also conduct random spot checks to maintain quality, as cleanliness is paramount to guest satisfaction.